- Invoice processing
Invoice processing involves the handling of incoming invoices from arrival to post.
Invoiceshave many variations and types. In general, invoices are grouped into two types:1. Invoices Associated with a Request2. Invoices that do not have an Associated Request
[ [http://manage.logicboxes.com/kb/servlet/KBServlet/faq394.html KnowledgeBase ] ]
Most organizations have clear instructions regarding processing incoming invoices. Different sets of intructions are commonly found in most organizations regarding the handling of purchase order invoices or non-purchase order invoices. The main department that processes invoices is known as
accounts payabledepartment. The process involving a supplier invoice is also known as purchase-to-pay.
A typical process involving paying a supplier invoice begins at the arrival of invoice at the door of the organization regardless of the methods of arrival such as via email, snail-mail, faxes, etc. Once the invoice arrives, the accounts payable clerk must ensure that the document is indeed an invoice. Then the clerk classifies and sorts the invoice into various categories. The definition of various categories is not always the same across different organizations but is normally defined by each organization.
Once its category defined, the invoice is forwarded to the responsible person for that particular invoice. This is normally the person who has placed that order. If there has been a purchase order involved when placing that order, the invoice must then be matched against the purchase order to ensure that the amount invoiced is correctly stated on the invoice. If the amount is right and the goods are there, the responsible person will have to approve the invoice by signing it off. If the amount invoiced exceeds a certain amount that is limited by the organization, the superior of that person may have to approve the invoice as well. This of course differs from organization to organization.
Once the invoice has been approved and there have been no variances, the invoice is posted into the accounting system.
[ [http://web.mit.edu/sapr3/windocs/bppcb01a.htm Business Process: Vendor Payment Process - PO Invoices ] ] [http://www.obfs.uillinois.edu/obfshome.cfm?level=2&path=payments&xmldata=processinvoices] [ [https://www.conman.ualberta.ca/stellent/groups/public/@finance/documents/procedure/pp_cmp_057239.hcsp Invoice Processing Procedure (Accounts Payable) ] ] [ [http://fingate.stanford.edu/staff/buypaying/quick_steps/process_invoice.html Fingate - Quick Steps: Process an Invoice through Accounts Payable ] ]
An old invoice process can sometimes exceeds 15 steps before the final posting is done. An example is explained here: [ [http://pmchallenge.gsfc.nasa.gov/Docs/Presentations2005-speakers/Day%201/ToolTimeI/KelliMcCoy.pdf Microsoft PowerPoint - invoice process2 ] ]
Technology has long enabled the automation of invoice processing from arrival to post. This means that at arrival of the invoice, the same accounts payable clerk will only need to scan the invoice into an automation software. The automation software then converts the invoice's scanned image into a text searchable document. The different fields on an invoice can also be defined into the software so that it remembers which fields that it should capture and register into the
ERP systems, for instance, the amount purchase, the quantity, the supplier name, the supplier code, and so on. Most automation software today integrates into common organizational ERP systems such as SAP or Microsoftor Oracle.
Once the data is extracted or captured from the invoice, the data is sent into the system for automatic matching against the purchase order. This is done automatically. The responsible person will then receive an email alert so that he or she can approve the invoice. If there is another person involved in the approval workflow, an email alert will be automatically generated.
More information about automating invoice processing with technology can be obtained from the common vendors' websites. The software solutions for invoice processing automatons are commonly called
According to the Document Imaging Report, issue no. 8-17-07, there are around 3757 invoice processing applications in the world. [ [http://www.documentimagingreport.com/ Home for the total source for document imaging technologies; document scanning, forms processing, OCR, ICR, integrated document management, content management, document output, e-commerce, document storage,document capture, ECM, optical storage, and ... ] ] The major vendors listed in this report include:
[http://www.imagenow.com/finance Perceptive Software - ImageNow ]
[http://www.brainware.com/invoice.php Brainware - Distiller]
[http://www.readsoft.net/products/invoices.htm ReadSoft invoices processing solution] (2557 applications)
[http://www.kofax.com Kofax solution] (350 applications)
[http://www.emc.com EMC solution] (70+ applications)
[http://www.topimagesystems.com Top Image Systems (TiS) eFLOW based Invoice Reader solution] (120 applications)
[http://www.oce.com Océ solution] (less than 100 applications)
Wikimedia Foundation. 2010.
См. также в других словарях:
Invoice reader — is a technical term that usually signifies complex software solutions for enterprise Accounts Payable departments data entry business process optimization. The business process optimization is performed through the Invoice processing automation.… … Wikipedia
Invoice — For the Japanese company, see Invoice (company). An invoice or bill is a commercial document issued by a seller to the buyer, indicating the products, quantities, and agreed prices for products or services the seller has provided the buyer. An… … Wikipedia
processing float — The internal processing time that an organization takes to prepare a receipt for a deposit or an invoice for payment. American Banker Glossary … Financial and business terms
Basware — Infobox Company company name = Basware company company type = Public (OMX|HEX24238|BAS1V) foundation = flagicon|Finland Espoo, FIN (1985) location city = Espoo, Finland location country = FIN key people = Ilkka Sihvo, CEO Mika Harjuaho, CFO Jari… … Wikipedia
Brainware — Infobox Company company name = Brainware company company type = Private company slogan = Intelligence Unleashed location city = Ashburn, Virginia location country = USA key people = Carl Mergele, CEO James Zubok, CFO and General Counsel Mark… … Wikipedia
Automatic identification and data capture — (AIDC) refers to the methods of automatically identifying objects, collecting data about them, and entering that data directly into computer systems (i.e. without human involvement). Technologies typically considered as part of AIDC include bar… … Wikipedia
Telecom Expense Management — (TEM) is a term used to define a business approach to managing telecommunication service expenses (Voice, Data, and Wireless) with a combination of software tools and manual auditing. [ [http://voipforenterprise.tmcnet.com/feature/enterprise… … Wikipedia
SOX 404 top-down risk assessment — In financial auditing of public companies in the United States, SOX 404 top down risk assessment (TDRA) is a financial risk assessment performed to comply with Section 404 of the Sarbanes Oxley Act of 2002 (SOX 404). The term is used by the U.S.… … Wikipedia
Business process management — (BPM) is a method of efficiently aligning an organization with the wants and needs of clients. It is a holistic management approach that promotes business effectiveness and efficiency while striving for innovation, flexibility and integration… … Wikipedia
ISIS Papyrus — is a Swiss based commercial software development group that sells its products in 42 countries either directly or through business partners. ISIS Papyrus specializes in standard software products for business process and content management for… … Wikipedia